The automation of spreadsheets allows for a substantial savings on labor and improved accuracy. Unfortunately, as humans we make mistakes. These mistakes cost the business time and productivity, as well as the possibility of monetary instruments. Whether the job is to apply numerous steps, data clean-up, the reconciliation of a statement, or verifying values between multiple sheets or workbooks, these processes can be automated. We have written many programs that have reduced a task that are tedious and cumbersome to less than 1 minute. Do you need to prepare a report that is simply but repetitive and boring and then email it to selected recipients? This is a task that is easily accomplished, fast, efficient, with guaranteed accuracy each time.
How can I recoup my costs from automating reports? The costs will be quickly recouped with improved employee efficiency and productivity. Additional improvements will also be seen in the employee morale and self-importance. This investment is one that will allow you and the affected employees reap and enjoy the benefits for a long time.
There are numerous examples of how we have improved the productivity and efficiency of an employee while boosting morale and job satisfaction. Imagine having to complete a report that would take a of two hours each time. With each telephone call and other distractions, the preparation time is easily ballonned to three hours or more. Putting yourself in the employees situation, imagine the same report being accomplished in less than 2 minutes. Which would you choose? Many tasks for an employee in a bookkeeping or accounting department may involve checking to determine whether two independent totals match. This can easily involve hundreds if not thousands of rows and columns of data. It’s not very efficient for the employee to manually check each value to determine where the discrepancy lies. Unfortunately this is how many companies operate and it is perceived as a way method of conducting business. Having a program written for you that checks these values for any discrepancy and automatically highlight the difference is much more productive. Allowing the computer to do the work for you, in a fraction of the time, is a win-win situation for everyone.
Improving the productivity and efficiency of an employee is an easily measurable method to determine your return on the investment. Improvement in morale, self-worthiness, and job-satisfaction are not easily measured but are equally important for the increased longevity of employee retention. We have yet to have anyone express their sadness for making their job easier and more rewarding.
